Introduction

This article explains how to create an unlisted item in SchoolCash Catalog, customized for district-specific needs. Unlisted items are ideal for items that should not appear on the district’s public SchoolCash Online website but are available for specific groups, such as staff members. For example, staff spirit wear can be created as an unlisted item.

Steps to Create an Unlisted Item

Follow these steps:

  1. Access SchoolCash Catalog: Click Create a New Item from the main menu or the New Item button.
  2. Complete required fields: Fill out all mandatory fields marked with a red asterisk (*) in the Create a New Item form.
  3. Enter item details:
    • Name: Enter the name of the item (e.g., "Staff Spirit Wear - T-shirt").
    • Description: Provide a detailed description, including the purpose, who it is for, and when it is available. Example: "Staff can purchase Spirit Wear T-shirts for our upcoming parent evening by [MM/DD]. Samples are available in the staff room."
    • Effective Date: Specify a start and end date for the item.
    • Bank Account: Ensure the correct bank account is selected (default: current account).
    • Quantity: Set the quantity to unlimited if no restrictions are required.
  4. Activate unlisted availability: In the Availability section, toggle the Unlisted option. A unique URL will be generated for the item.
  5. Share the URL: Copy the generated URL and share it with the intended audience, such as staff members. Recipients can register for a SchoolCash Online account or use the Guest Checkout option to make purchases.
  6. Preview the item: Click the Preview button to view the item as the audience will see it.
  7. Save the item: Click the Save button to finalize the item setup.

Tips for Staff-Specific Items

When creating items for staff:

  • Add details to the Description field, such as: "This item is available for staff only."
  • Ensure the Limit Per Student option is set to "Unlimited" to allow multiple purchases.
  • If staff are not uploaded as a "grade," include instructions in the description for distribution.

Where to next?