***Note*** Only applicable for SchoolCash accounting. NOT for SchoolFunds
QUESTION:
How do I record an NSF Charge and Payment?
PROCESS:
Non-Sufficient Funds (NSF)
Main Menu > Cash/Cheques YTD Itemized > Non-Sufficient Funds, or from
Main Menu > Non-Sufficient Funds
Set up NSF Notice
Non-Sufficient Funds menu > Edit NSF Notice Text
District Logo has been set up.
Logo may be changed to school logo by browsing device for a logo following program requirements.
NSF Notice Text may be changed once or as often as is required.
The notice is found below the logo.
Example: Please remit CASH ONLY to the school office.
Submit
Training Samples
Non-Sufficient Funds menu > Add New NSF Entry
NSF – Cheque Was Itemized (Detail)
Cheque is returned from bank from Jennifer Bell. First double-check that this cheque was itemized during the deposit process.
Deposit From (drop-down): Bell, Jennifer
Any cheques itemized for this individual will appear in the list below
Select the record that needs to be flagged as NSF
(review date and amount to determine correct record)
Continue
Enter the following information on the next screen
NSF Date: | This is the date on the Bank NSF notice. Use Today’s date |
Note: The information below automatically displays.
Amount: | $10.00 |
Category: | Trip #2 |
Reason: | Aquarium Trip |
NSF Cheque - Multiple Categories
Cheque is returned from the bank from Brian Anderson.
Deposit From (drop-down): Anderson, Brian
Any cheques itemized for this individual will appear in the list below
Select the record that needs to be flagged as NSF
(program will search data for a match -- no match, continue entry of name)
Continue
Enter the following information on the next screen
NSF Date: | This is the date on the Bank NSF notice. Use Today’s date |
Note: The information below automatically displays.
Cheque Amount: | $60.00 |
Category: | Agendas, SC Clubs - Garden |
Reason: | Agendas, Garden Supplies |
OK
Warning message will appear that the transaction has been posted to the Ledger.
NSF – Cheque Was Not Itemized (Detail)
Cheque is returned by the bank from Robin Weber.
First double-check that this cheque was itemized during the deposit process.
Deposit From (drop-down): Weber, Robin is not listed
Select New NSF Entry (tab)
Add the following information:
Deposit From (drop-down): | Weber, Robin |
NSF Date: | This is the date on the Bank NSF notice. Use Today’s date |
Bank Charge: | $35.00 |
Cheque Amount: | $10.00 |
Category: | Trip #2 |
Reason: | Aquarium Trip |
Review how these transactions will appear on the General Ledger
Main Menu > Ledger Inquire
Search (tab)
Drop-down Transaction Type > NSF
Return to Non-Sufficient Funds module
Print NSF Notice
NSF Menu > Print NSF Notice
Select the notices to print (2 in this case) > Continue
Hint: Print 2 copies – one for the parent, one for the staff sponsor
Receive Payment (2 Step Process: Receive NSF payment and Deposit Funds)
NSF Menu > Receive NSF Payment
NSF Payment #1 (Full Payment)
Anderson, Brian
Continue
Payment Date: (defaults to current date, but should reflect the date funds will be deposited into bank)
Payment Amount $60.00
NSF Payment #2 (Partial Payment—not paying the $35 Bank Charge)
Weber, Robin
Continue
Payment Date: (defaults to current date, but should reflect the date funds will be deposited into bank)
Payment Amount $10.00
Review how these transactions will appear on the General Ledger
Main Menu > Ledger Inquire
Add NSF Payments to the Deposits/Receipts
Form 1
Money Handed in By: Anderson, Brian
Enter Funds:
Bills | Rolled Coins | Loose Coins | Cheques | ||||
$1.00 |
| 1¢ | 1¢ | ||||
$2.00 |
| 5¢ | 5¢ |
|
| ||
$5.00 | 2 | 10¢ | 10¢ |
|
| ||
$10.00 | 1 | 25¢ | 25¢ |
|
| ||
$20.00 | 2 | 50¢ | 50¢ |
|
| ||
$50.00 |
| $1 | $1 |
|
| ||
$100.00 | $2 | $2 |
|
| |||
Total: | $60.00 | Total: | $0.00 | Total: | $0.00 | Total: | $0.00 |
|
|
|
|
| Deposit Total: | $60.00 | |
Category Information:
Category: Agendas, SC Clubs - Garden
Category #: (System will automatically record the number)
Amount: $60.00
Reason: Anderson, Brian - NSF repayment for Agendas, Garden Supplies
Print > Print Current Detailed Receipt
Form 2
Money Handed in By: Weber, Robin
Enter Funds:
Bills | Rolled Coins | Loose Coins | Cheques | ||||
$1.00 |
| 1¢ | 1¢ | ||||
$2.00 |
| 5¢ | 5¢ |
|
| ||
$5.00 |
| 10¢ | 10¢ |
|
| ||
$10.00 | 1 | 25¢ | 25¢ |
|
| ||
$20.00 |
| 50¢ | 50¢ |
|
| ||
$50.00 |
| $1 | $1 |
|
| ||
$100.00 | $2 | $2 |
|
| |||
Total: | $10.00 | Total: | $0.00 | Total: | $0.00 | Total: | $0.00 |
|
|
|
|
| Deposit Total: | $10.00 | |
Category Information:
Category Name: Trip #2
Category #: (System will automatically record the number)
Amount: $10.00
Reason: Weber, Robin - NSF partial repayment for Aquarium trip, still owes $35 bank charges
Print > Print Current Detailed Receipt
No other deposits, therefore print reports and Add to Ledger
View NSF Entries
Main Menu > Non-Sufficient Funds > View NSF Entries (Lists the current status of entries)
Print Outstanding NSF Transactions
Main Menu > Non-Sufficient Funds > Print Outstanding NSF Transactions (Lists only outstanding entries)
(resource)
Please refer to the User Guide: – SchoolCash Register – How to Record an NSF Charge and Payment on the Resource Center.