Introduction

This article explains the difference between Public and Unlisted items in the Availability section of item creation. These options determine how items are displayed and accessed in the SchoolCash system.

Public Item

If the item is to be made available to anyone, including individuals who do not have a child attending your school, designate it as a Public item. This allows potential purchasers to find the item on the District's SchoolCash Online website under the ITEMS section.

  • The school name appears in the school column next to the item column.
  • Best Practice: Include the school name at the beginning of the item name and in the description. This ensures clarity for purchasers, especially if multiple schools offer the same item.

By attaching a Public item to students, registered parents receive an email notification about the new item. However, attaching the item to students is optional.

Tips:

  • Include the following information in the item description or option description:
    • If this item is to be picked up by someone other than you, uncheck the checkbox beside Myself. This activates the Who are you purchasing for field.
    • Enter the individual's name in the format LastName, FirstName to ensure the correct individual receives the item.

Note

A unique Public item Fee Link is available in the SchoolCash Catalog's View Items window. This unique URL can be shared with a specific audience or used in a QR code generator.

Unlisted Item

When an item is designated as Unlisted, a unique URL is generated, but the item is not displayed on the District's website. This option is ideal for sharing with specific audiences, such as staff members.

To use an Unlisted item, email the unique Fee Link URL to the target audience. For additional details, refer to the How To Create an Unlisted Item for Staff Purchase article.

Tips:

  • Add the following information to the item or option description:
    • If this item is to be picked up by someone other than you, uncheck the checkbox beside Myself. This activates the Who are you purchasing for field.
    • Enter the individual's name in the format LastName, FirstName to ensure the correct individual receives the item.

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