Introduction
This guide provides instructions on how to add and manage sales tax in SchoolCash Catalog. With the release of this feature, bookkeepers can now include sales tax when creating items, improving efficiency and accuracy compared to previous workarounds. The sales tax toggle allows users to specify which items include tax, helping districts better manage item pricing and tax calculations.
Add Sales Tax to Items in SchoolCash Catalog
Sales tax is a new feature available in SchoolCash Catalog for bookkeepers to include tax when creating items. Currently, clients use inefficient workarounds, but with this new functionality, bookkeepers can dictate which items include sales tax by using a toggle option.
Note: Contact your Customer Success Manager to enable Sales Tax in your district's SchoolCash Catalog.
How to Enable Sales Tax
To enable Sales Tax in your district's SchoolCash Catalog, contact your Customer Success Manager. This feature requires a sales category and tax rate to be set up first. Once enabled, the sales tax toggle will be available when creating items in the Catalog. By default, the toggle will be turned off. The tax row and column will always be visible, but tax calculations will only apply when the Tax toggle is turned on.
Once Sales Tax is enabled for your district, you can apply sales tax to items by enabling the Include Sales Tax toggle.
Options & Choices
When the feature is enabled, a new column labeled Tax will be displayed in the Options & Choices table. The tax amount will be applied individually for each choice.
Your District's Base Tax Rate
When the Include Sales Tax toggle is enabled, sales tax is automatically calculated using your district’s tax rate. Tax is calculated on the total category amount (the sum of all categories) and is shown in the Tax row at the bottom of the page when creating or viewing an item in SchoolCash Catalog.
Transactional fees are calculated based on the total item amount, including tax.
Edit/Copy Items
Users can copy items created before the sales tax feature was deployed. The status of the toggle can be edited as long as no purchases have been made for the item. Once a purchase is made, the toggle status cannot be changed.
Additional Information
Transactional fees are calculated on the total price of the item, including tax.
If rounding is enabled, the final price of the item, including tax and transactional fees, is rounded to the nearest quarter. The rounding amount is not taxed.
Feature Restrictions
- Sales tax is only available to transactional clients.
- Sales tax does not work with custom forms.
- Sales tax does not work with multischool items.
- Sales tax does not work with Listed Pricing.
- Sales tax does not work with multiple tax rates.
- Reports will display the total item price, including tax.