SchoolCash Register Close-Out

A Close Out is part of the regular use of SchoolCash Register.  The SchoolCash Register Cashdrawer should be closed out on a regular basis as established by the district/board.

 

From SchoolCash Register, select Close Out (tab)

 

Step 1:  Displays the sales period for the close out.   Select Continue (button)

 

Step 2:  Enter the $ amount in the Cash in Drawer field, then select Continue (button)

Note: The option to detail the cash is provided.

 

Step 3:  Displays the sales activity

 

If cash drawer does not balance, review reports


a. Select Actual Payment Summary [Details]


b. Verify the number of checks match what is on hand

c. Select Cancel (See Section Three on how to modify a payment tender (Modification tab)

Review the # of checks if you are not balanced.  In some cases, the tender may need to be modified.

Select Close (button) to return to Step 3, then select Continue



Related Articles:

SchoolCash Register Close Out Does Not Balance


How to modify a payment

  1. Search (tab)
  2. Enter student name requiring the modification:  Last name, first
  3. Modification (tab)
  4. Select Change icon
  5. Tender error, select Checkbox – Change Tender
  6. Enter mandatory reason:  Incorrect tender
  7. OK to save record


 

How to process a refund for Register payments

  1. Search (tab)
  2. Enter student name requiring the modification:  Last name, first 
  3. Refunds (tab)
  4. Select Item to be refunded
  5. Enter Refund Amount: (Full Refund and Partial refund are available)
  6. Enter a mandatory reason
  7. Tender issue, select correct tender
  8. Confirm
  1. A cheque must be processed through the Issue Cheques – Disbursement module

 

Step 4:  Preview the Close Out Report

Important:  If cash drawer does not balance, review the Check Details and/or generate the Close Out Report to review any other tenders that may have been entered incorrectly before you complete the Close Out.  A Close-out Comment must be entered to proceed to Step 4 to review the report.


Related Articles:

SchoolCash Register Close Out Does Not Balance

 

Select Continue (button).  The Close Out will be transferred to SchoolCash or SchoolFunds Online to complete the deposit to the bank.


Note: A zero $0.00 close out in SchoolFunds Online will not flow to the Home Screen, Receipts, School Store Receipts.

 

Close Out Report

Print the Close Out Report for your records.

SchoolCash Register Refund Tips:

  1. Refunding a Cheque before Closeout is Complete
         – change tender to Cash
     -     Enter a comment that cheque was returned
    - Refund as Cash.
     This cancels the deposit.  If student still owes for item, reattach item to the student.
  2. Refunding a Cheque after Closeout is complete
         – tender is Cheque.
    Requires a cheque be processed through the Issue Cheques – Disbursement module.
    Do NOT refund in Cash!
  3. Waived fee may not be refunded.
  4. Tender Cannot be changed after the Refund has been entered.
    Note:  Incorrect tender will result in an imbalanced closeout report.

Print 

Statements, i.e. for Agendas – All Outstanding

Re-Print Receipts, i.e. If required

Re-Print Close-out




No matter which Accounting solution your district uses, the SchoolCash Register must be closed out prior to SchoolCash Catalog rollover.

SOLUTION: SchoolCash Accounting Users - Multiple Years & Automatic Rollover for SchoolCash Catalog


SOLUTION: SchoolFunds Online Users - Multiple Years & Automatic Rollover for SchoolCash Catalog