Introduction

This guide is intended for legacy users who do not have access to the User Management module in SchoolCash Accounting. Follow the steps below to add a new school and create a bank account in the system.

TABLE OF CONTENTS

• Steps to add a new school and create a bank account for legacy users
  • Add the school in School Maintenance
  • Add the school to the user creating the bank account
  • Create the new bank account
    • Add a new account for the school year in Program Maintenance
    • Create the new bank account
    • Settings
  • Grant user access to the new school and/or bank account
  • Set up SchoolCash Online
• Where to next?

Steps to add a new school and create a bank account for legacy users

1. Add the school in School Maintenance

   
   

   Main Menu > Program Maintenance > Table Maintenance > School Maintenance

   
   

   a. Insert a new row and enter the necessary school information.

   
   
   

2. Add the school to the user creating the bank account

   
   

   Main Menu > Program Maintenance > Table Maintenance > User Maintenance

   
   

   a. Highlight the user name, then select "User Schools".

   
   

   b. Insert a row, select the school, and assign the appropriate access level.

   
   

   c. Save your changes.

   
   

   Note: If your district uses User Management, refer to Add a New Bank Account for Districts with User Management.

   
   

3. Create the new bank account

   
   

   Add a new account for the school year in Program Maintenance

   
   

   Before setting up the new bank account, ensure that the school year is available in the system.

   
   

   Main Menu > Program Maintenance > Table Maintenance > Application Defaults

   
   
   

   Create the new bank account

   
   

   Main Menu > Program Maintenance > Create New Bank Account

   
   

   Follow these steps to create the new account:

   1. Enter your commercial bank information and the balance on the last statement.
      
      
   2. Enter all categories to track balances throughout the year.
      
      
   3. Enter all outstanding deposits and checks.
      
      
   4. Identify opening balances for each category.
      
      
   5. Enter your school and bank information on the Demographics screen.
      
      
   
   

   Settings:

   
   
   

4. Grant user access to the new school and/or bank account

   
   

   If other users require access to the new school or bank account, they need to be added in User Maintenance and granted the appropriate access levels.

   
   

   Main Menu > Program Maintenance > Table Maintenance > User Maintenance

   
   

   a. Highlight the user name, then select "User Schools".

   
   

   b. Insert a row, select the school, and assign the appropriate access level.

   
   

   c. Save your changes.

   
   

   d. Select "User Bank Accounts".

   
   

   e. Insert a row, select the bank account, and assign the appropriate access level.

   
   

   f. Save your changes.

   
   

5. Set up SchoolCash Online

   
   

   Once the SchoolCash Accounting setup is completed, you need to conduct a penny test for the new bank account if your district uses SchoolCash Online for online payments.

   
   

   The penny test verifies the accuracy of the bank account information for online payments.

   
   

   Note: There is a cost for this service.

   
   

   Is your school district using SchoolCash Online for online purchases?

   
   

   If yes, send an email to implementation@kevgroup.com for instructions on the bank template and penny testing of the new bank account.

Where to next?

• Locker Fee Item Setup
• Field Trip Item Setup
• Catalog Rollover Items