SchoolCash Support Portal

The Close Out of the SchoolCash Register is a regular process for schools using the individual payments. The frequency is the policy determined by the district and school.

If individual payments have been entered in the SchoolCash Register and you have not completed a closeout, now is the time!

Are you looking to familiarize yourself with the SchoolCash Register Close Out process?

Learn More, select this link for the step-by-step process written article, including:

• What to do if the close-out doesn't balance
  • There is an amount in either Step 3 ‘Over’ or ‘Under’ fields
• How to modify a payment
  • Modification Tab - Correcting an Incorrect Payment Type article
  • Register Modification document
• How to process a SchoolCash Register refund
  • Article
  • Video

When a group collection is created, school staff enter the receipt of cash and checks for students on the list. Often, the deposit is selected rather than completed.

The deposit choice allows for additional deposit entries for the same group collection. In doing so, some group collections remain ready for further entries and never close with the complete selection. This step must be taken for every group collection in the year for a successful SchoolCash Catalog rollover.

Learn More, watch this short video, you may wish to start at 4:16 to learn about the difference between ‘Deposit’ and ‘Complete’.

Both SchoolCash Accounting and SchoolFunds Online accounting platforms

Complete all reconciliations, up to and including the last month of the fiscal year.

Run all reports required by your district.

Comments are not required, but are often entered for partial, void, or waived fee payments in the SchoolCash Register.

The comments entry field appears in the Checkout window.

Where can comments be viewed? Comments can be viewed in various places.

• SchoolCash Register Close Out Report
• SchoolCash Register Statement
• SchoolCash Catalog, Account/Category Report

Can parents see comments? Yes, it is essential to know that the comments are visible on the two-part receipt.

Refund Reason Field

The SchoolCash Register Refunds window has an entry field titled ‘reason’.

Entries in this field will appear on the same documents as those entered in the ‘comments' field.

Before completing any year-end processes, contact your district's administrative support to discuss your district's specific year-end rollover policies and procedures. Some districts only require staff to complete the preparation tasks, as outlined in articles 1-3. Other districts have their schools complete the school-level accounting rollover.

You will see a warning message display 15 days before the SchoolCash Accounting rollover date. The message will warn ‘the current bank account has passed the rollover date. It is recommended that you proceed with the year-end rollover procedures.’

For a successful year-end rollover, schools using the Change Fund (Cashbox) category must have a zero balance, as of the year-end rollover date.

Learn More, view this article

Learn How to Prepare video

For Purchase Order Instructions and Bookkeepers' Year-End Rollover instructions for the SchoolFunds Online accounting platform users,

Learn more, view this article.

Items with Options and Choices

• How to Create a Basic Field Trip (with no options)
  
  
• How to Create a Field Trip Items with Options
• How to Create an Item in Three Steps
• Using Templates for Item Creation with District Compliance Guideline

Intermediate Level Reports

• New to Role: Essential Training Resources for School Staff.

• This link provides information on ‘Where do You Start?’ and ‘How to Communicate with Your Staff and Families.’

SchoolCash Accounting