Introduction

This article explains how waived fees and partial payments appear in the SchoolCash Catalog, particularly in the View Items window under Purchased By and Quantity Sold. We will walk through an example scenario where part of a fee is waived, and the remainder is paid by the parent.

Step-by-Step Process

In our scenario, a $25 item is created and attached to a student. The steps below outline how to waive a portion of the fee and handle the remaining payment:

1. Waive the Fee

  1. Search for the student.
  2. Select the item.
  3. Choose Waived Fee under Payment Action.
  4. Enter the amount to waive.
  5. Add a comment (optional).

Once waived, select Checkout to complete the waived payment. The remaining balance becomes a full payment due, not a partial payment.

2. Pay the Remaining Balance

  1. Search for the student.
  2. Select the item.
  3. Choose Full Payment under Payment Action.
  4. The remaining amount auto-populates.
  5. Select Checkout to complete the payment.

View Items Window

After both actions are complete:

  • Purchased By: Displays as 1.
  • Quantity Sold: Displays as 1.

Although two payment actions are recorded, only one purchase is indicated since the item is sold as a single unit.