Introduction


The School Cashbox module in SchoolCash Accounting allows bookkeepers to track cash refunds to staff and suppliers. This guide walks you through the process of creating and using a Cashbox.


Steps to Create a School Cashbox


Step 1: Create a Cashfloat Category Umbrella

  1. From the Main Menu, navigate to My School Information group.

  2. Click Category (Chart of Accounts).

  3. Select the Category Umbrella tab. If a ‘Cashfloat’ category umbrella is not listed, create one. The Umbrella Type should be ‘Cashfloat’. If access is denied, contact the District Office for instructions.


Step 2: Create a Cash Advance Category

  1. Select the List View tab.

  2. Click the Insert Row icon.

  3. In the Category Name field, enter ‘Cash Advance’.

  4. Press ENTER to move to the Category Number field.

  5. Enter a unique category number (e.g., 10).

  6. Press TAB to move to the Category Umbrella field.

  7. Select ‘Cashfloat’ (see Step 1).

  8. Press ENTER or click the Save icon to save the category.


Step 3: Initiate the Cashbox

  1. From the Main Menu, navigate to Expense Activities group.

  2. Click Change Funds - Cashbox.

  3. Click Cashbox Maintenance.

  4. Click the Insert Row icon.
  5. Enter the Cashbox Name (e.g., Office Cashbox).


  6. Press ENTER or click the Save icon to save the Cashbox name.

  7. Click Main Menu.


Step 4: Charge the Cashbox

  1. From the Main Menu, navigate to Expense Activities group.

  2. Click Issue Checks - Disbursements.

  3. Issue the check in the name of the person responsible for the Cashbox.

  4. In the Re: field, enter “For deposit to the cashbox”.

  5. Select the Category created in Step 2 (Cash Advance).

  6. Once the check is cashed, return to the Cashbox screen.

  7. Select the required Cashbox.

  8. Click Open Selected Cashbox.

  9. Click Cash In.

  10. Enter the details in the Cash In dialog box.

  11. Click Continue to complete the Cash In entry.


Using a School Cashbox

  1. From the Main Menu, navigate to Expense Activities group.

  2. Click Change Funds - Cashbox.

  3. Select Cash Out.

  4. Enter the details in the Cash Out dialog box.

  5. Click Continue to complete the entry.


Generating Cashbox Reports

  1. From the Main Menu, navigate to Expense Activities group.

  2. Click Change Funds - Cashbox.

  3. Click Cashbox Menu, then select Print.


  4. Choose between the Detailed Transaction Report or the Summary Report.


Where to Next?