SchoolCash Support Portal

Schools can create a graduation item in School Cash Online to allow students to purchase caps, tassels, and rent gowns. This guide provides step-by-step instructions on customizing the item, setting financial details, and adjusting availability options.

Want to watch a video on how to create a graduation item?  Jump to video.

Creating a Graduation Item

To create a graduation item, follow these steps:

1. In School Cash Online, create a new item using the Graduation Cap, Tassel, and Gown template.
2. Review and remove any instructional text in uppercase or brackets.
3. Update the item name. The school year is automatically included, so adding the day and month of the graduation ceremony is recommended.
   
   
4. Enter a detailed description covering the five W’s:
   • Who should purchase it.
   • What items are included (cap, tassel, gown rental).
   • Where the item will be picked up.
   • When it is available for purchase.
   • Why the purchase is necessary.
     
      
5. Upload an image of the graduation cap and gown.
   
   
6. Select the financial category or account to ensure revenue is allocated correctly.
   
   

Setting Start and End Dates

To manage purchase timelines effectively:

1. Set the start date to determine when email notifications will be sent to registered parents.
   
   
2. Choose an end date that allows sufficient time for payments to be processed (recommended: select the Sunday before payments are required to maximize purchases).
   
   

Configuring Purchase Limits

Adjust purchase limits based on availability:

1. Set the purchase limit for the cap and tassel to 1 per student.
   
   
2. For gown rentals, leave the quantity unlimited if the school has sufficient inventory.
   
   
3. If gown availability is limited, enter the exact number of available gowns (e.g., 200).

Making the Graduation Item Available

Determine how the graduation item will be accessed:

1. Make the item unlisted and provide a fee link for students who are not registered in School Cash Online.
   
   
2. If students outside the local area need access, make the item public, but be aware that this allows worldwide purchases.

Previewing and Finalizing the Item

Before saving, review the graduation item:

1. Preview the item to confirm:
   
   
   • The description is complete.
   • The pricing is correct.
   • The image is accurate.
2. Ensure students can select their gown length from the available options.
3. Confirm that the purchase limit settings are correct.
4. After final review, select Save and Attach.