Overview

This article explains the limits when splitting a check into multiple categories, how to print the Category Overflow Report, and what happens if you exceed the maximum allowed.

Details

  • You can split a check into up to 50 categories.
  • The check stub displays up to 5 categories.
  • The check report shows up to 16 categories on the main page.

Note: If you use more than 16 categories (up to 50), you must print the Category Overflow Report for a complete list.

How to print the Category Overflow report

  1. In the Issue Checks-Disbursements module, click Print > Checks to see the checks you are printing.
  2. Select Print Category Overflow at the top of the screen.

Note: Load a blank sheet of paper in the printer before you use this option.

Maximum exceeded warning

If you enter more than 50 categories, the system displays a warning: "Only 50 categories/rows permitted."

To resolve this

  1. Review the list of categories on your split check.
  2. Delete rows until you have 50 or fewer categories. Select the row and click the Delete icon (trash can) or press the Delete key on your keyboard.
  3. Confirm that the Total Categories count is at or below 50 before continuing.

Best practices

  • Keep category usage under 16 whenever possible so all appear on the main report page.
  • Use descriptive category names for clarity when the overflow report is needed.

Outcome

You understand the category limits for split checks, how to print the Category Overflow Report, and how to resolve warnings when the maximum is exceeded.

Troubleshooting

  • If the Category Overflow Report does not print, confirm you selected Print Category Overflow and loaded paper.
  • If the system still warns about exceeding 50 categories, verify that your Total Categories count is accurate after deleting rows.

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