Overview

Use this guide to clear the Outstanding Housekeeping Tasks warning for Item 7 (“There are transfer records on the ledger that should be converted to debit/credit memos”) during Year-End Rollover. This occurs when transfers are made between regular school fund categories and categories flagged as Do Not Include, Board Funds, Cashbox, or YrEnd Outstanding.


Before you begin

You may need to consult with your District Administrator if assistance is required.
This process applies while preparing for year-end rollover in SchoolCash Accounting.


Steps

  1. In Year-End Rollover, under Step One – Resolve Housekeeping Tasks, select item #7 to correct transfer entries.
  2. Confirm to let the program automatically convert the transfers to debit and credit memos.
  3. From the Main Menu, go to General > Ledger Inquire.
  4. Select the Search tab.
  5. Set Transaction Type to Transfer, then select Perform Search.
  6. Review the transfer records. Identify transfers between regular school fund categories and categories flagged as Do Not Include, Board Funds, Cashbox, or YrEnd Outstanding.
  7. If permitted by district policy, change the Transaction Type on those records to a debit memo or a credit memo, then Save.
  8. Return to the Year-End Rollover Checklist. The Item 7 warning should be cleared.

Outcome

The Year-End Rollover Checklist no longer shows Item 7 as outstanding. Problem transfers are converted to debit or credit memos and rollover can proceed.

Troubleshooting

  • If Item 7 is still outstanding, re-check that all flagged transfers were converted to debit or credit memos and saved.
  • If transfer records cannot be edited due to permissions, contact your District Administrator.

Related