Overview 

You can verify uploaded staff information in SchoolCash using either SchoolCash Catalog or SchoolCash Register. These methods let you confirm that staff records were imported correctly and are available for attachments and transactions.

Steps

  1. Option 1: Verify from SchoolCash Catalog
    1. Open SchoolCash Catalog.
    2. From the List of Items, select the item you want to review.
    3. Click Attach.
    4. Select Optional, Recommended (or your district's selection), or Required.
    5. Select the attachment Grade option.
    6. Select the Staff checkbox.
    7. Click View Selected Students to view the staff names.
    8. Review the staff information displayed below the grade selection section.
  2. Option 2: Verify from SchoolCash Register
    1. Open SchoolCash Register. The search window opens automatically.
    2. Select Search for all students and staff to display
    3. Click Gr twice to sort by grade.
    4. Review the displayed staff records in alphabetical order.
    5. Note that the Date of Birth may be the same for all staff for privacy reasons. This information should be shared with staff, as it is required for them to attach themselves as a student in their SchoolCash Online account.
    6. Verify the ID number, which is typically the employee number. If the SchoolCash Register indicates leading zeros prior to their number, they must be informed of the number of zeros they are to enter.

Outcome

Staff records are confirmed as correctly uploaded and available for use in SchoolCash Catalog and SchoolCash Register.


Troubleshoot

  • Staff and Staff Grade do not appear in the SchoolCash Register. Confirm with district administrator that the grade of staff is uploaded with student data. 
  • If staff is uploaded, and the staff member you are searching for isn't present, review if they are new. Possibly they have not been provided in current upload. Or it is also a possibility, depending on their position that their role is never included. Confirmed this with your district administrator.


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