Overview

Use Non-Sufficient Funds to record checks returned due to insufficient funds, notify payers, receive repayments (partial or full), and ensure the NSF recovery is included on a Detailed Receipt.

Steps

  1. Record the returned check
    1. From the Main Menu, go to Income > Non-Sufficient Funds.
    2. Click Add New NSF Charge.
    3. In List View, open the Deposit From pick list and choose the payer, then select the correct check entry and click Continue.
    4. Enter the NSF Date (date on the bank notice), the NSF Bank Charge (if applicable), and any School Admin Charge (if applicable), then click OK.
    5. If the payer/check is not listed, use New NSF Entry, complete the fields, click Save, then confirm to post the entry.
  2. Notify the payer
    1. On the NSF menu, select Print NSF Notice.
    2. Check Print beside each notice to generate.
    3. (Optional) Select Include Bank/School on NSF Notice if your district requires it.
    4. Click Continue to create the notice(s), then Print. Click Continue to return.
  3. Receive NSF repayment
    1. In the NSF menu, select Receive NSF Payment.
    2. Select the NSF check and click Continue.
    3. Enter Payment Date and Payment Amount (partial payments are allowed), then Continue and confirm to post.
    4. The ledger marks the NSF as paid; outstanding balances continue to appear until fully collected.
  4. Include the NSF payment on a Detailed Receipt
    1. From Income Activities, open Deposits/Receipts and create a Detailed Receipt for the amount collected.
    2. In the Category panel, select the same Category used on the original payment.
    3. In Reason, note that this is an NSF collection, then complete and save the receipt.

Outcome

The NSF is recorded with bank and school fees, the payer is notified, repayments are posted (supporting partial payments), and the collection appears on a Detailed Receipt using the original category.

Troubleshooting

  • Payer not listed – Use New NSF Entry to create the payer/check record, then proceed.
  • Outstanding balance still shows – Only a partial payment was recorded; repeat Receive NSF Payment until the balance is $0.00.
  • Wrong category on receipt – Edit the Detailed Receipt to match the original payment category so reports remain consistent.

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