Overview

You can record a credit invoice by splitting the category entry. First, enter the full amount of the invoice, then add a second line to record the credit portion as a negative value.

Steps

  1. From the Main Menu, go to Expense > Issue Checks - Disbursements.
  2. Complete the check form.
  3. Select the required Category.
  4. In the Amount field, enter the full invoice amount before the credit is applied (for example, 50.00).
  5. Click the Insert Row icon.
  6. Choose the category to record the credit portion.
  7. In the Amount field, enter the credit amount as a negative value (for example, -25.00). Note: Always enter the credit amount as a negative value. If entered as a positive number, the check does not balance correctly.
  8. Enter the reason for the credit in the Reason field.
  9. Click the Checkmark at the bottom left to save.

Outcome

The credit is applied against the full invoice value. After you save, the negative line item reduces the total disbursement accordingly (using the example above, the check amount would be $25.00 after the credit is applied).

Troubleshooting

  • If the check does not balance, confirm the credit line was entered as a negative value.
  • If the Checkmark button is disabled, verify all required fields are completed.

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