Overview

Follow these steps to prepare for the school-level Year-End Rollover in SchoolCash Accounting. 



Before you begin

Contact your District Administrator to discuss your District’s specific year-end rollover policies and procedures.


Steps

About 15 days before the accounting rollover date, you will see a "Year-End Rollover Warning" message. 

  1. Select Continue to continue to the Main Menu.
  2. Complete housekeeping tasks as assigned by your District.
  3. Complete the last month of your fiscal year’s transactions, including receipts, disbursements, and journal entries, if applicable.
  4. Refer to Program Maintenance > Year-End Rollover Checklist for outstanding year-end items.
  5. Close out your cashbox, if applicable.
  6. Generate the Outstanding NSF Transaction Report. This report can be used to track NSF transactions that have yet to be repaid for the current school year.
  7. Sign off your tax rebate report, if applicable.
  8. Print any reports for documentation and audit purposes as directed by your District.
  9. Complete the year-end rollover using one of these two options:
    • School users complete the year-end rollover - Complete the rollover manually through Program Maintenance > Year-End Rollover Procedures.
    • District support completes the rollover - Follow direction from the District and complete the housekeeping tasks and year-end checklist items as required.
  10. After the year-end rollover is completed, confirm that the year-end date and school year automatically update in demographics for the following year-end rollover for bank accounts.

Outcome

You have successfully rolled over to the new fiscal year.


Troubleshooting

  • You are not sure which rollover option applies - Contact your District support person and follow your District’s year-end rollover policies and procedures.
  • You still have outstanding year-end items - Refer to Program Maintenance > Year-End Rollover Checklist and complete the remaining items before continuing.
  • You need to track unpaid NSF transactions - Generate the Outstanding NSF Transaction Report and use it to track NSF transactions that have not yet been repaid for the current school year.