The November 2025 release of SchoolCash Accounting includes a series of product enhancements and fixes designed to improve functionality, reporting accuracy, and the overall user experience.  

SchoolCash Accounting (SCA)

  • Administrator Flags are now fully restricted to authorized admin/support users in Board/District Settings and Bank Account Settings, with Bookkeepers limited to view-only access.
  • Bug fix to make sure there are no duplicate lines in the Deposit Statement.
  • Bug fix to make sure all details of Journal Entries are displayed.
  • Bug fix to make sure the conversion rules are followed during the year-end rollover process for transfer between SGF and Do Not Include categories.
  • Bug fix to make sure the conversion to debit or credit memo is not done during the year-end rollover process for transfers using the Do Not Include categories.

User management

  • Only authorized System Administrators as District 100 role can manage user accounts and user roles, ensuring alignment with the district’s security and governance requirements.

Student Information System (SIS)

  • Updated the SIS import logic to correctly identify schools with valid grades, fixing a misclassification issue that was preventing student records from updating.

Positive Pay

  • There is now a new Positive Pay file to support transactions from Hancock Whitney Bank.

SchoolCash Catalog (SCC)

  • Bulk Fee Import integration: Added support for including deleted fees in the Bulk Fee Export with unique, traceable identifiers.
  • Bulk Fee Import integration: A new payment_id is now generated for Bulk Fee Imported payment events and included in the export file for accurate matching in third-party systems.
  • Bulk Fee Import integration: Error messages are now clearer, more consistent, and easier for districts to understand during Bulk Fee Import processing.
  • Destiny integration: “Patron” Fee Type option has been removed from the Fee Type dropdown in the Fee Import Setup page in SCC, as this Fee Type is not available due to a limitation.
  • Bug fix in the Merchant Audit/Reconciliation Tool was applied to accommodate a new behavior from the payment provider where partial batch information is provided along with funding information for a district.
  • Bug fix to ensure the Processor Transaction number is exported accurately in the CSV format of the Processor Transaction Report. Previously, the last four digits of the Processor Transaction number were exported as zeroes.

District Catalog

  • Bug fix has been implemented that restores editing capabilities for District Catalog items when district users update Choices on an unpurchased published item.

SchoolCash Register (SCR)

  • Fixed an issue where modifying a payment in the Register occasionally caused an error and prevented updates for certain districts. With this fix, users can now successfully edit payments in the SCR modification screen without encountering the error.
  • Bug fix to ensure the receipt number is printed on a SchoolCash Register receipt when school name is longer than 30 characters.

SchoolCash Online (SCO)

  • Bug fix to ensure large forms don’t cause sign out and timeout issues to parents when checking out items.

SchoolCash Point of Sale (POS) - App 1.241

  • Alphabetical sorting of item names in the item selection menu to help with finding items in the list more easily.
  • Improved messaging for manual batch closure failures for better clarity.
  • Enhanced UI for adding items to cart, paying for items, and showing no items in cart for better clarity.