Overview

You can combine invoices into one check when multiple invoices are received from the same supplier/vendor or when a check has been duplicated.

Steps

  1. From the Main Menu, go to Expense > Issue Checks - Disbursements.
  2. Complete the Issue Checks form for the first invoice you are paying for a supplier/vendor.
  3. Select an existing supplier/vendor from the board vendor list or, if allowed, save new supplier/vendor details.
  4. Select Form.
  5. Select Add Form to enter the next invoice.
  6. Select the same supplier/vendor from the list on the first form.
    • If SchoolCash finds an existing unposted check for the supplier/vendor, a dialog box opens asking to combine the checks.
  7. Click OK.
  8. In the Combine Checks dialog box, review the number of checks to be combined.
  9. Click Continue.
  10. Complete the Issue Checks form.
  11. Repeat steps 3–6 as needed to combine additional invoices.
  12. Print the statement.

Outcome

The check forms are combined into one check to print for the supplier/vendor.

Troubleshooting

  • If the Combine Checksdialog does not appear:
    • confirm that all forms use the same supplier/vendor selected from the supplier list.
    • confirm that the supplier/vendor was added to the supplier/vendor list.

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