Overview

Complete your school’s year-end tasks, then either perform a manual rollover if instructed or allow the district to roll over your accounts. On-screen messages will warn you as the year-end date approaches.

Steps

  1. Complete the final month’s transactions, including deposits, checks, and any required journal entries or transfers.
  2. Close your cashbox, if applicable.
  3. Open Program Maintenance > Year-End Rollover Checklist to review and finish all outstanding items.
  4. Complete and sign off on the final month's bank reconciliation.
  5. Run the Outstanding NSF Transaction Report and resolve items as directed.
  6. Print or save required reports for audit documentation, including any tax rebate reports, if applicable.
  7. Follow your district’s directive: (a) perform a manual rollover via Program Maintenance > Year-End Rollover Procedures, or (b) no action required if the district will run automation.
  8. After rollover, verify the year-end date and school year update in Demographics.

Outcome

Your school is rolled into the new fiscal year, with system demographics reflecting the updated year-end date.

Troubleshooting

  • Year-End Rollover Warning appears - This shows 15 days before the rollover date and again on the date; use the Year-End Rollover Checklist to resolve pending items.
  • Cannot access automation - Only district users can run automated rollover. If required to roll over, use Year-End Rollover Procedures (manual process).

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