Overview
Use this hub to access concise guides for viewing and updating transactions in the Ledger in SchoolCash Accounting. Start here to open the right task article quickly.
SchoolCash Support Hub
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Get Started with SchoolCash
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Where do I begin?
- KEV University (KEV U)
- Required Documents for Implementing SchoolCash
- Where do I begin with SchoolCash?
- Get Started with SCA Accounting
- Get Started as a Teacher
- Get Started Creating Items Using the Catalog
- Record Cash and Check Payments Using the Register
- Get Started with District Permissions
- SchoolCash Implementation Guide
- SchoolCash Online Upgrade Guide
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Where do I begin?
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Plan the Year: Seasonal Checklists
- Back to School Preparation
- Fall Term/Semester One Tips and Resources
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Winter Term/Semester Two Tips and Resources
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Templates & Fee Articles - Winter
- Winter Club Fees [Base Price w/club choices] (Winter)
- Winter Team Fee - SPORT [Base Price, w/Options & Choices] (Winter)
- Semi-Formal Tickets [Base Price, no options] Winter
- Spring Break Day Camp at CAMP NAME [Base Price, w/Busing Option and Choices] Winter
- Spring Break CAMP NAME Day Camp [Base Price w/Lunch Option and Choices] Winter
- Valentine's Day Dance-a-thon (Winter)
- Valentine's Day Candy/Cookie-gram (Winter)
- How to Create a Yearbook Item
- Highlights for the Winter Season
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Templates & Fee Articles - Winter
- Spring Term Tips and Resources
- End of School Year Wrap Up
- Order Supplies
- Teacher's Access
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Catalog
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Attach and Manage Students or Staff to Items
- (video) How to Attach Students to an Item
- Attach Students to an Item
- Change a Required Attachment to Optional
- Change a Required Attachment to Optional
- Collect Outstanding Required Fees for Inactive Students
- Create Item: Available for Staff Purchase
- Difference between an Optional versus Required Attachment
- Explanation of Result: Expired Optional Course Attachment
- Optional, Mandatory or Recommended Attachment
- Outstanding Fees and How to Discover and Change from Required
- Set an Effective Cut-Off Date for Required Course Attachments
- Set Required Course Attachments Without Effective Cut-Off Date
- Student Attachments Tab
- Student Changes Schools within District-Responsibility of Outstanding Fees
- Student Database Maintenance
- Understand When Student Attachments Update Automatically
- Using Item Visibility in SchoolCash Catalog
- Verification of Uploaded Information for Grade Attachment of Staff
- Build and Manage Student Groups
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Configure Unlisted and Public Items
- Add Website Direct Link to Public Items Page
- Create an Unlisted Item for Staff Purchase
- Create an Unlisted Public Item
- Creating QR Codes for Public/Unlisted Items
- Determine if an Item is Public or Unlisted
- Public Item is not Available for Refund in the List
- SchoolCash Public Items Tip Sheet
- Understanding the Fee Link for Public and Unlisted Items in SchoolCash
- Verify if an Item Is Unlisted or Public
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Create and Manage Items
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Templates for All Year
- (video) Field Trip (with Optional Lunch) All Year Template
- Create a Cold Treat Item
- Create a Transcript Request Item Using a Template
- Create a Yearbook Item
- Create Field Trip Item with Lunch Options
- Create Item with Size Option & Choices
- Creating a Basic Field Trip Items with No Options in SchoolCash
- Event Tickets - One Price [Base Price, w/Pricing in Option & Choices] All Year Template
- Event Tickets - Various Prices [w/Pricing in Options & Choices] All Year Template
- Fees-Student Activity
- Field Trip - Museum [Base Price w/Pricing options & choices] All Year Template
- Field Trip - with Optional Additional Student Contribution [Base Price w/Pricing in Options & Choices] All Year Template
- Fundraiser - Generic [No Base Price, w/Pricing in Options/Choices] All Year Template
- Fundraiser or Contribution Item
- Fundraiser-Fun Fair [Pricing in Options/Choices] All Year Template
- Fundraiser-Store Gift Cards [No Base Price, w/Pricing in Options/Choices] All Year Template
- Managing Event Ticket Sales with Variable Pricing and Limited Capacity
- School Gear - Hoodie [by color] All Year Template
- Set Up and Customize a Food Drive and Contribution Item
- Technology Device Repair-1st or 2nd Occurrence [Individual Items, not one combined] All Year Template
- Technology Device Replacement [Individual Items, not one combined] All Year Template
- (video) How To Create an Item
- Activity or Event Template (for staff)
- Add Sales Tax to Items
- Adding Sales Tax to Items in SchoolCash Catalog
- Assign Revenue in Item Financials Across Multiple Accounts (No options)
- Copy an Item from One Year to Another
- Create an Item
- Create an Item for Multiple School Years
- Create an Item in Three Steps
- Create an Item with a Permission Form
- Create an Item with a Permission Form (for Field Trip, In-school Event)
- Create an Item with a Variable Price
- Create Item with Options & Choices
- Create Item with Options & Choices Setup Tips for Sort & Display Order
- Creation Reminders & Edit Items
- Editing Effective Cut-Off Dates in SchoolCash Online
- Expiry Time on End Date
- How to Create a Field Trip Items with Options
- How to Create a QR Code for an Item for Public or Unlisted
- How to Import Fees using Bulk Fee Import
- How to Manage Items
- Item Availability - Due Date and Start & End Date
- Item Availability - Expiry Date
- Item Creation Tips
- Limit Per Student - Fundamentals
- Limit Per Student - How does > 1 Purchasing Work?
- Limit Per Student =1, Limit Quantity=Unlimited (program defaults)
- Limit Per Student >1, Limit Quantity=250
- Limit Per Student >1, Limit Quantity=Unlimited
- Limit Per Student=Unlimited, Limit Quantity=250
- Limit Per Student=Unlimited, Limit Quantity=Unlimited
- Listed Price Toggle
- Managing Draft Items in SchoolCash Online
- Maximum Field Character Counts
- Setting the Listed Price for Items in the SchoolCash Catalog
- Template User Guide
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Templates for All Year
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Generate and Analyze Catalog Reports
- (video) How to Generate Reports
- 1 Report with Breakdown - Value-Based Pricing (VBP) Transactional
- 2 Item Order Report CSV Breakdown - Value-Based Pricing (VBP) Transactional
- 3 Item with Options Report for Vendor & Distribution - Value-Based Pricing (VBP) Transactional
- Adoption Report - Understanding what it provides
- Catalog Reports
- How to Generate Reports
- How to Run a Report when Item Spans Multiple Years
- How to Schedule and Access an Item Attachment, Order, and Option Report
- How to Use the Item Order Report
- Item Export Report - View Items Attachment Type
- Mask Student Numbers on Reports
- Payment Method noted for $0 Zero Dollar Item
- Permission Report for an Item with a Catalog Permission Form
- Refund Information Found in SchoolCash Catalog Reports
- Report Export Formats
- Report Listing Students with Outstanding Fees
- Report Showing Purchasers
- Saved Report - Saving Item Attachment, Item Order, and Item Option Report Filters
- Scheduled Payments Report
- SchoolCash Catalog Reports - What & Why
- SchoolCash Catalog Reports listing public and unlisted purchases
- SchoolCash Public Items Reports Tip Sheet
- Schools Can Run Reports for District Catalog Items
- Which Report Displays Transaction Fees
- Zero Cost Item - Determine Who Hasn't "Purchased" or Claimed
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Process Refunds for Online Payments
- An Overview of How to Refund-Online Payments & Register Payments
- Attachment Disappears for Item with Partial Refund
- How to Refund - KEV Connect Presentation
- How to Refund - myWallet Payment Method
- How to Refund Guest Checkout Purchase
- How to Refund Online Payments - Group of Students
- How to Refund Online Payments - User Guide
- How to Refund Online Payments - Video
- How to Refund Public or Unlisted Item
- Multiple Students (Bulk) Refunds
- Partial Refund - Distribution for item with multiple categories/accounts
- Refund a Public or Unlisted Item
- Refund in Progress Status
- Refund Notifications
- Refund Payments made Online using the Catalog
- Refund Timeline
- Refunds and Transaction Fees
- Steps to Process Refunds for Online Payments
- Redeem Payment Receipts
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Troubleshoot Catalog Issues
- Active Items from Previous School Years
- Attachment with a Partial Refund Disappeared
- Course Attachment No Longer Displays Students Attached to Item
- Error for an 'Unlisted' item link
- Error-Group Import
- Explanation - Student Leaves the School (Inactivated) with Outstanding Fees
- Fix Errors in Permission Form Caused by Invalid Characters in SchoolCash Online
- Imported Group Name is same as an Existing Group Name
- Item Auto Attach to New Students Did Not Happen
- New School Year is Not the Default Year for Item Creation
- Receipts are Not Available for Some Payments
- Refunded Incorrect Student
- SchoolCash Catalog Links for New to Role & Experienced Users (SFO)
- Student Attached to a Last Year’s Fee, however, did not enroll in the school
- Unable to Edit an Item
- Work with Scheduled Payments
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Prepare for Your School Catalog Rollover
- Year End - SchoolCash Online Rejected Payments
- Year End - SchoolCash Online Partial Payments
- Year End - Best Practice-Review Required Items, prior to SchoolCash Catalog Rollover - Manage Attachments-test
- Year End - SchoolCash Register - Close Out
- Year End - SchoolCash Register - Complete All Group Collections
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Attach and Manage Students or Staff to Items
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SchoolCash Online Shopping
- Explore Meal Plan Experience
- Explore Online Donations Experience
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Explore Online Payment Experience
- Check Out Item Limit
- Credit Card Payments in SchoolCash Online
- Credit Card Payments in SchoolCash Online (SFO)
- Digital Wallet Payments in SchoolCash Online
- Digital Wallet Payments in SchoolCash Online (SFO)
- Explanation of the "Who are you Purchasing for?" Field
- Guest Checkout and an Existing SchoolCash Online Account Purchaser
- Guest Checkout Feature
- Guest Checkout, Existing SCO Account & Unlisted Item
- How to Complete eCheck Payments Using Online Banking (U.S. Customers)
- How to Use Apple Pay in SchoolCash Online
- How to Use Google Pay with SchoolCash Online
- Improved SchoolCash Checkout Experience with Digital Wallet Option
- Improved SchoolCash Online Checkout Experience with Digital Wallet Option
- Online Receipt
- Parent's Online Receipt
- SchoolCash Online - Parent Shopping Experience
- Using a Prepaid Credit Card Payment
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Troubleshoot SchoolCash Online
- Does the Student Tab Disappear When They Leave the School?
- How to Enable Online Partial Payments by Parents
- Do Parents Still Receive Rejection Emails If They Opt Out of Notifications?
- Notification of Rejected Online Payment
- Online Rejected Payments - Lockdown and Banner
- Scheduled Payment Rejection Emails
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Understand and Increase SchoolCash Online Adoption in Schools
- Auto-Subscription - Way to Increase Parent Adoption
- Auto-Subscription - New Ways to Increase Parent Registration
- Benefits For Parents to Register Today
- Tips for Promoting SchoolCash Online
- Key Benefits of Using SchoolCash Online for Bookkeepers
- Benefits for Coaches, Club Leaders, Staff
- Benefits to Parents (short version)
- Benefits to Registering Today for SchoolCash Online
- Teachers' Guide To SchoolCash Online
- Empowering Principals with SchoolCash Online
- Introducing School Users To SchoolCash Online
- Icon / Image Library to add to items (Downloadable Content)
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Understand Email Notifications
- Email Notifications
- Email Notifications and Due Dates in SchoolCash Online
- Email Notifications for New Fees in SchoolCash Online
- Email Reminder Notifications
- Maximum Number of Students Attached to Parent/Guardian
- Re-Enable Email Notifications in SchoolCash Online
- Translate SchoolCash Online Email Notifications
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Point Of Sale (POS Devices)
- Add Items to POS Device
- Collect and Review Payments using POS Device
- Issue Refunds from POS Purchases
- Run Reports on POS Purchases
- Manage POS Devices at the District-Level
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Troubleshooting POS Issues
- "Oops... There was a problem connecting to Wi-Fi" Error Message Appears When Configuring SchoolCash POS Terminal
- "The transaction could not be processed" Error Message Appears When Using SchoolCash POS Terminal
- "The transaction was declined. Please re-initiate a new transaction." Error Message Appears on a SchoolCash POS Device
- "There was a problem connecting to a Register" Error Message Appears When Connecting SchoolCash POS
- "There was a problem connecting to KEV" Error Message Appears When Configuring a SchoolCash POS Device
- "Transaction processing failed. Please try again." Error Message Appears When Processing a Transaction
- “The point of sale device is running low on paper. Please refill the paper roll to proceed.” Error Message Appears When Processing a Transaction
- “There was a technical difficulty in processing your transaction. Please try again.” Error Message Appears When Processing a Transaction
- Contact Clover Device Support
- Manage and Prevent Expired POS Transactions
- Managing Chargebacks Using SchoolCash POS
- Network Connectivity Guide for SchoolCash POS
- POS Device - Red Banners on Screen
- POS stays connected on screen
- Printing Receipts
- Proper use of the POS Tap Card Feature
- SchoolCash Online POS Troubleshooting Topics
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SchoolCash Register
- Close Out the Register
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Record Individual Payments
- 4 Reasons to Use the SchoolCash Register
- Add a New SchoolCash Register Cash Drawer
- Check Payment for Multiple Items and Family Members
- Checkout Multiple Public Purchases
- Inactive Students with Outstanding Fees
- Partial Payment - Multiple Partial Payments per item
- Payment Actions
- Payment Entry Comments Field
- Payment Explanation - Void or Delete
- Payment of Public Item Purchased Using SchoolCash Register
- Payment of Required Fee Attached through the SCR
- Process an Individual Payment in the Register Step-by-Step Guide
- Public Items Purchased Using the SchoolCash Register
- Purchased By and Quantity Sold Details for Partial Waive to Full Payment
- Record a Combination of Tender Payment in the Register
- Record a Fee Overpayment
- Record an SFO Receipt in the Cash Register
- Record Partial Payment by School
- Record Payment for a Variable Cost Item - Use "Add Additional Item"
- Record Payments from a Check for Multiple Students Explained
- Recording Payments for Expired Optional and Mandatory Items
- Unlisted Item and Guest Checkout
- Waive 100% of a Fee & KEV or Custom Forms
- Waive a Fee Payment
- Waive Fees and Enable Partial Online Payments for Parents
- Record Grouped Payments using Group Collection
- Review Payments and Student Item History
- Issue Refunds for In-Person and Online Payments
- Print and Analyze Register Reports
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Troubleshoot in the Register (Modifications, Corrections, and more)
- Check Amount is Higher than the Item Cost
- Comprehensive Guide to Troubleshooting in the Register
- Correction of a Fully Waived Fee
- Entered Payments in Register, then Deposited in Deposit Module
- Error - How to Fix a Full Payment, Should be Partial Payment
- Error - Refunded by Cash in Register Instead of Online through SchoolCash Catalog
- Error Occurred when Adding Additional Items
- How to Handle Incorrect Payment Amount in Checkout
- Incorrectly Closed Out a Cash Drawer Which Did Not Balance
- Modification Tab - Correcting an Incorrect Payment Type
- Paid for Wrong Items - Make a Correction
- Payment Applied Against the Wrong Student in SchoolCash Register
- Refund Correction - Issued Incorrectly or by Error
- Register Modification
- Register, Group Collection, Check Payment Did Not Process Due to Insufficient Funds
- Reprinted Receipt is Blank
- SchoolCash Register Close Out Does Not Balance
- Forms
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Video Library (SCA)
- Accounting Videos (SCA)
- Catalog Videos
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Catalog Item Creation Videos
- Create an Item (no options) - Basic Field Trip
- Creating QR Codes for Public/Unlisted Items
- SchoolCash Catalog Item: Cold Treat
- SchoolCash Catalog Item: Course Fee
- SchoolCash Catalog Item: Field Trip for a Winter Program
- SchoolCash Catalog Item: Field Trip to the Apple Orchard
- SchoolCash Catalog Item: Field Trip with Optional Lunch
- SchoolCash Catalog Item: Food Drive
- SchoolCash Catalog Item: Graduation
- SchoolCash Catalog Item: Poinsettia Fundraiser by Color
- SchoolCash Catalog Item: Staff Contribution Item
- SchoolCash Catalog Item: Student Activity Fee
- SchoolCash Catalog Item: Tickets
- SchoolCash Catalog Item: Transcript Request Item
- SchoolCash Catalog Item: Yearbook
- Three Ways to Create an Item
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Catalog Reporting Videos
- Adoption Report in the SchoolCash Catalog
- Batch Report in the SchoolCash Catalog
- Catalog Reports for Public or Unlisted Items in the SchoolCash Catalog
- Category Report in the SchoolCash Catalog
- Item Attachment Report in the SchoolCash Catalog
- Item Option Report in the SchoolCash Catalog
- Item Order Report in the SchoolCash Catalog
- Payment Schedule Report in the SchoolCash Catalog
- Permission Report in the SchoolCash Catalog
- Student Balance Report in the SchoolCash Catalog
- Catalog Webinars
- Register Videos
- Merchant Reconciliation
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Release Notes & New Features
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Product Improvements
- November 2025 Product Improvements (SFO)
- November 2025 Product Improvements (SCA)
- October 2025 Product Improvements (SFO)
- October 2025 Product Improvements (SCA)
- November 2025 Product Improvements - Holiday Release
- September 2025 Product Improvements (SFO)
- September 2025 Product Improvements (SCA)
- Back-to-School 2025 Product Release (SFO)
- Back-to-School 2025 Product Release (SCA)
- July 2025 (V2025.6.1.330) - Accounting
- July 3, 2025 (V.2025.3.4.50) - Accounting, Catalog & Register
- June 2025 (V 2025.6.1.236) - Accounting
- Winter 2025 Product Release (SFO)
- Winter 2025 Product Release (SCA)
- SchoolFunds Online (SFO) - Fall 2024 Product Release
- SchoolCash Accounting (SCA) - Fall 2024 Product Release
- Spring/Summer 2024 Product Release
- Winter 2024 Product Release
- Student Information System(SIS) Data Upload Using OneRoster Standard
- Fall 2023 Release
- How to Add a Variable Price to a Form
- SchoolCash Online - Online Partial Payments – May Release
- V.2023 SchoolCash Accounting - April 2023 Release
- SchoolCash Accounting – Lunch Program – March Release
- SchoolCash Forms - Upload Files up to 5MB - March Release
- SchoolCash Forms+ - Pricing and Calculations - April Release Notes
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Product Improvements
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Settings and Users
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Add, View, and Manage Users
- Add a User - User Management Instruction Guide
- Edit a Role Name
- Edit a user
- Edit user details in batch
- Export a list of users
- Import new users in batch
- Manually Add District Users in Both SchoolCash Accounting & SchoolFunds Onine
- SchoolCash Suite - User Management Instruction Guide
- User Management - User Role Definitions
- View user details history
- View User Details in SchoolCash Accounting & SchoolFunds Online
- Manage Your Account and Setup Requirements
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Add, View, and Manage Users
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Merchant Reconciliation & Chargebacks
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Navigate Through the External Merchant Dashboard
- Accessing and Updating Your Account Settings in Merchant Dashboard
- Accessing and Using the Batches Section in Merchant Dashboard
- Adding a New User in Merchant Dashboard
- Changing Your Password in Merchant Dashboard
- How to Find Your Merchant ID Number in Merchant Dashboard
- How to Log Off from Merchant Dashboard
- Merchant Dashboard - User Guide
- Merchant Dashboard User FAQ
- Navigating the Statements Section in Merchant Dashboard
- New Processor Onboarding Guide (Nuvei)
- SchoolCash Online Merchant Dashboard Support
- Understanding Financial Terms in Merchant Dashboard
- Understanding the Correlation Between Batches and Funding Deposits in School Accounting
- Using Data Filtering in Merchant Dashboard
- Using the Transactions Section in Merchant Dashboard
- Track and Action Chargebacks and Disputes
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Navigate Through the External Merchant Dashboard
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Accounting with SCA
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Manage Schools at a District-Level
- Accessing District Year-End Rollover Automation
- Add an Umbrella Type
- Adding Notes to Bank Accounts (Reminders)
- Assigning User Roles for Catalog/Register
- Auditor Menu - Reset Info & Auditor Tools
- Automating the Year-End Rollover
- Beginning the Rollover for a Single School/Bank Account
- Beginning the Rollover for All Ready Schools
- Cashbox - Steps After Rollover
- Cashbox - Steps Before Rollover
- Change or Correct a Bank Account Year-End Rollover Date
- Change Roles in SchoolCash Accounting (SCA)
- Clearing Housekeeping Items
- Completing the Final Monthly Reconciliation
- Completing the Year-End Rollover Checklist
- Completing the Year-End Rollover Procedures
- Completing Year-End Rollover (School Users)
- Configuring Application Defaults
- Configuring Currency Presentation and Styles
- Configuring Database Setup (Chart, Demographics, Ledger)
- Copy New Category to All Bank Accounts
- Creating a New Bank Account
- Data Entry Buttons Are Not Displaying on Main Menu
- Delete a Category from the Chart of Accounts
- Disabling Rollover by School Users (Account Settings)
- Downloading Year-End Reports (Rollover Completed)
- Editing Student Names (Pre-Reg Students)
- Finalizing the Rollover and Verifying Results
- GL (Petty Cash) Cashbox and District Funds
- How to Access and Modify, Delete Bank Account Information
- Issuing Checks and Managing Options
- Legacy - Add New School & Bank Account to User in SchoolCash
- Legacy - District Level - How to Use Account Settings (Oct 2013)
- Legacy - How to Use User Maintenance - Add users in user maintenance (Aug 2013)
- Maintaining Bank Accounts
- Maintaining Banks
- Maintaining Categories and GL Umbrellas
- Maintaining Memo Lists
- Making Transfer Entries
- Managing Account Settings
- Managing Board Maintenance Settings
- Managing Cash and Checks YTD Itemized and NSF
- Managing Cash Drawers in Register Maintenance
- Managing Change Funds - Cashbox
- Managing District-Level Year-End Rollover
- Managing School Catalog Years
- Managing School Maintenance Settings
- Managing Security Access Levels
- Managing Suppliers/Vendors
- Managing Users
- Managing Year-End Rollover Automation
- Merging Student Data
- Modify Transfers in Ledger Inquire
- Navigating Core Tasks in SchoolCash Accounting
- Navigating District Administration in SchoolCash Accounting
- Navigating District-Level Year-End Rollover (Automation)
- Navigating Year-End Rollover
- New School - How To Add Categories / Accounts to Chart of Accounts
- Posting Journal Entries
- Print or Reprint Check Added to Ledger Inquire
- Printing and Reprinting Reports
- Printing and Sharing the District Checklist
- Reconciling Monthly Bank Statements
- Recording Deposits and Receipts
- Required Year-End Reports and Sign-offs
- Running Reports
- Running the Exception Report
- Running the Login Tracking Report
- Searching Bank Accounts in Automation
- Sign Off on the Tax Rebate Report in SchoolCash Accounting (Canadian Only)
- Unable to Delete/Modify Deposit Form
- Understanding Basic Icons and Controls
- Using Ledger Inquire
- Using Lookup Table Maintenance
- Using the Auditor Menu (Reset and Audit Tools)
- Verifying Updated Demographics Rollover Date
- Viewing District-Level Reports
- Viewing Outstanding Tasks and Item Descriptions
- Workaround - Print or Reprint Check Added to Ledger Inquire
- Year End Rollover Automation Checklist
- Year-End Rollover Checklist
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Generate and Analyze Accounting Reports
- Accessing the Reports Menu
- Customized Transaction Report (School Users)
- Customizing the Reports on Accounting Main Page
- Determine if a Transaction was Modified
- Export SchoolCash Accounting Reports
- Generating Reports - Legacy One Page PDF
- List of Available SchoolCash History Reports
- Navigating SchoolCash Accounting Reports
- Overview Umbrella Category Summary
- Report to Determine Missing Checks on the Ledger Inquire
- Running Report #2 – Detailed Category Summary (Date Range)
- Running Report #9 – Trial Balance by Category (Date Range)
- School And District Ledger History Reports
- Trying to Print SCA Report - Error Takes User to Login Screen
- Understanding Report Icons and Controls
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Issue and Manage Checks
- Add Memo Field Information to Check Stub
- Advanced Check Options
- Attach a File to a Check
- Change Check Layout in SchoolCash Accounting
- Character Limits for Check Fields and Ledger Descriptions
- Combine Checks for Multiple Checks to Same Vendor
- Combine Multiple Checks for the Same Supplier/Vendor
- Handling Checks for One-Time Vendors
- Hiding the Currency Symbol on Printed Checks
- How to Issue Checks-Invoice with Credit
- Issue Checks in SchoolCash Accounting
- Issuing Checks and Using the Tax Calculator (CAN only)
- Managing Checks and Disbursement in SchoolCash Accounting
- Print Checks and Set Layout Alignment
- Print or Reprint Check Added to Ledger Inquire
- Printing a Check Without Displaying the Check Number
- Reenter Voided Stale-Dated Check, Bank Cleared
- Renumber a Combined Check
- Set the Starting Check Number
- Split Check Category Limits and Category Overflow Reporting
- Trying to Print Check Statement, Kicked Out to Login Screen
- Void a Check Before Posting the Check Run
- Void a YrEnd Outstanding Check
- Move Funds between Categories (Journal Entries and Transfers)
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Prepare for Year End in SchoolCash Accounting
- 1. SCA Year End Rollover - DISTRICT LEVEL Instructions
- 1. SCA Year End Rollover - SCHOOL USER Step by Step Instructions
- 2. Year End Rollover Warning - Change Date - What does this message indicate?
- Accessing Year-End Rollover Automation
- Accessing Year-End Rollover Procedures
- After Rollover – Cleaning Up Suppliers and Categories
- After Rollover – Reprinting Archived Data (Ledger History Reports)
- After Rollover – Verifying “Black Boxes” in Category (Chart of Accounts)
- After Rollover – Verifying the Next Month to Reconcile
- Automated SCA Year End Rollover - Reports
- Automated SCA Year End Rollover - Tips
- Beginning the Year-End Rollover (All or Individual)
- Changing the Year End Rollover Date
- Completing the Data Verification Sheet
- Completing the Final Reconciliation for Year-End
- Disabling Rollover by School User (District Setting)
- Downloading Year-End Rollover Reports
- Generating the Year-End Rollover Checklist (Excel)
- Investments and Manual SCA Year End Rollover
- Navigating Year-End Rollover Automation
- Navigating Year-End Rollover Procedures
- Optional: Generating the Outstanding NSF Transactions Report
- Preparing Reporting Data (Date Ranges, Report #10, Report #11M)
- Resolving Year-End Rollover Item 7 Transfer Warning
- Reviewing Rollover Status and Icons
- SCA Prep-Close Out of the Change Fund (Cashbox) and Year End Rollover
- SCNYrEndProcedures
- Step 1 – Reviewing Rollover Warnings
- Step 2 – Verifying Balance Information
- Step 3 – Generating Statement of Financial Position and Schedule of School Activities Fund
- Step 4 – Printing Student Activity Funds: Summary of Closing Balances
- Step 5 – Printing Year-End Outstanding Transactions
- Step 6 – Printing Summary of Categories with Opening Balances
- Step 7 – Recording Opening Balances for Next Year (Final Screen)
- Step 8 – Finalizing the Year-End Rollover
- Using the Year-End Rollover Data Verification Sheet
- Year End Checklist # 1 - Unposted Checks, Deposits, Transfers or Journal Entries
- Year End Checklist # 2a & 2b - Outstanding Category Current Balance - Fix
- Year End Checklist # 9 is Bank Account is NOT Reconciled to End of Fiscal Year
- Year End Checklist #12 - Year End Report balance(s) do not match
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Reconcile your Bank Account and Void Checks
- Access and Start Monthly Reconciliation Process
- Adding or Modifying Records
- Adjusting Deposits When Bank Amounts Don’t Match
- Clear Transactions
- Enter the Ending Bank Balance
- Finish and Sign Off Reconciliation
- Fix Errors Adding Records in Reconciliation or Ledger Inquire
- Navigating Monthly Bank Reconciliation in SchoolCash Accounting
- Print and Reprint Reconciliation Reports
- Re-entry of Stale Dated Check Cleared by Bank
- Reset or Finish the Reconciliation Later
- Service Charge Added Incorrectly as a Debit Memo
- Sign Off Difference on Report 11M or 11K, What to Do?
- Split a Reconciled Transaction Between Categories
- Void a Check by a Standard User
- Voiding a Check
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Search and Manage Ledger Entries with Ledger Inquire
- "Application Error" Appears When Adding a Record in Ledger Inquire
- Attached Files Download - Ledger Inquire
- Incorrect Transaction Type Selected Adding Ledger Record - Modification Required from Journal Entry
- Ledger Inquire - One Pager PDF
- Modifying or Correcting Ledger Entries
- Navigating the Ledger
- New Atrieve Transaction Status page
- Records are Not Loading in the Ledger Inquire
- Resend or mark a deposit to Atrieve as sent
- Retention Period for Attached Documents
- Transaction Number Limit in Ledger and Reconciliation
- View Prior-Year Transactions in Ledger Inquire
- Viewing Ledger Transactions
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Track and Manage Expenses (Purchase Orders, Cashbox and more)
- Accessing and Using the Supplier List
- Accessing the Purchase Order Module
- Add a Supplier/Vendor While Issuing a Check
- Adding, Deleting, or Modifying a Supplier/Vendor
- Complete Guide to Using the SchoolCash Cashbox Module
- Completing a Partially Fulfilled Purchase Order
- Creating a Purchase Order
- Creating a Purchase Order with Multiple Items
- Creating and Managing Purchase Orders
- Enabling Purchase Order Modifications
- Find Voided or Completed Purchase Orders
- How To - Set Up New Cashbox
- Managing Purchase Order Forms (Add or Delete)
- Managing Supplier Stock Items
- Modifying a Posted Purchase Order
- Navigating Purchase Order Updates in SchoolCash Accounting
- Opening Supplier/Vendor Maintenance from Issue Checks
- Paying a Partial Shipment
- Paying a Purchase Order and Issuing a Check
- Printing Purchase Orders
- Purchase Orders
- Searching Purchase Orders
- Searching, Printing, and Importing Suppliers/Vendors
- Tracking Purchase Orders (Posted, Invoiced, Open)
- Using List View to Filter Purchase Orders
- Vendor Verification and Duplicate Check in Supplier Records
- Voiding a Purchase Order
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Work with Your Chart of Accounts (COA)
- Cannot Delete a Category
- Cashing Out a Maturing Investment and Closing the Account
- Creating an Investment Bank Account
- Creating SGF Investment and Investment Interest Categories
- Editing a Category
- Including Investments in Year-End Reporting
- Navigating the Chart of Accounts
- New Category / Account - How to Add
- Reconciling the Investment Account and Recording Interest
- Recording Investments in SchoolCash Accounting
- Rename a Category
- Setting Up Category Umbrella Types for Investments
- Transferring Interest to the SGF Account (Optional)
- Understanding Investment Tracking Options
- Viewing Category Information
- Viewing Investment Values on Reports (#8, #10, #18)
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Manage Schools at a District-Level
Articles in this folder
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- Transaction Number Limit in Ledger and Reconciliation
- Using Ledger Inquire
- Navigating Core Tasks in SchoolCash Accounting
- Record Transfers Between Categories
- School And District Ledger History Reports
- Navigating Year-End Rollover Procedures
- Character Limits for Check Fields and Ledger Descriptions
- Viewing Ledger Transactions
- An Instruction Guide - Journal Entries
- Sign Off Difference on Report 11M or 11K, What to Do?