Overview 

Direct deposits represent SchoolCash Online and SchoolCash Register (POS) payments deposited into your bank account and automatically displayed in the Reconciliation module. If an expected SchoolCash deposit is missing, do not add it as a manual direct deposit - investigate the missing deposit first. Use Direct Deposit only to record non-KEV deposits (for example, “other” direct deposits shown on your bank statement) that you need to include in monthly reconciliation.


Before you begin


  • If a SchoolCash Online or POS deposit is missing from Reconciliation, investigate the cause before adding any manual entry.
  • Have your bank statement available so the date and amount match exactly.


Steps

  1. From the Main Menu, select General > Reconciliation.
  2. On the screen where you confirm the beginning and ending bank balances, click Continue.
  3. Select the Add Record tab.
  4. In the Date field, enter the date of the direct deposit shown on the bank statement.
  5. In the Transaction Type field, select Direct Deposit.
  6. In the Description field, enter the reason for the direct deposit (for example, “Other direct deposit - non-KEV".  It is best to add additional identifying information in the description for future reference).
  7. In the Amount field, enter the credit amount shown on the bank statement.
  8. Click Save.

Outcome

The direct deposit is added to the Reconciliation module and matches the credit entry from the bank statement.

Troubleshooting

  • The deposit does not appear after saving - Confirm the Date and Amount match the bank statement exactly.  When adding a record in the Reconciliation module, the system does not allow a transaction date beyond the ending date of the current reconcile month-end.  
  • Transaction type options are unavailable - Verify you selected the Add Record tab.

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