Introduction
This article covers how bookkeepers can add sales tax to items in the SchoolCash Catalog. With this new feature, users can efficiently manage sales tax by enabling a toggle for applicable items, simplifying the process compared to previous workarounds.
Add Sales Tax to Items in SchoolCash Catalog
Sales tax functionality allows bookkeepers to include tax when creating items in the SchoolCash Catalog. Previously, clients used inefficient workarounds that were either not practical or applicable. With the release of this feature, bookkeepers can now dictate which items include sales tax using a toggle switch.
Note: Contact your Customer Success Manager to enable Sales Tax in your district's SchoolCash Catalog.
How to Enable Sales Tax
To enable Sales Tax in your district's SchoolCash Catalog, contact your Customer Success Manager. This feature requires a sales category and tax rate to be set up first. Once enabled, the sales tax toggle will be available on the Catalog when creating items. By default, the toggle is turned off. The tax row and column will always be visible, but tax calculations only apply when the toggle is enabled.
When Sales Tax is enabled for your district, apply sales tax to your items by enabling the Include Sales Tax toggle.
Options & Choices
When the feature is enabled, a new column, Tax, is displayed on the Options & Choices table. The tax amount is applied individually for each choice.
Your District's Base Tax Rate
When the Include Sales Tax toggle is enabled, sales tax is automatically calculated using your school or district's tax rate. Tax is calculated on the total category amount (the sum of all categories) and is displayed in the Tax row at the bottom of the page when creating or viewing an item in the SchoolCash Catalog.
Transaction fees are calculated on the total item amount, including tax.
Edit/Copy Items
You can copy items created before the deployment of the sales tax feature. The status of the toggle can be edited as long as items have not yet been purchased. Once a purchase is made, the toggle status cannot be changed.
Additional Information
Transaction fees are calculated on the total price of the item, including tax.
If rounding is enabled, the final price of the item, including tax and transaction fees, is rounded to the nearest quarter. This rounding amount is not taxed.
Feature Restrictions
- Sales tax is only available to transactional clients
- Does not work with custom forms
- Does not work with multischool items
- Does not work with Listed Pricing
- Does not work with multiple tax rates
- Reports display the total item price, including tax