Overview

This article explains the difference between Public and Unlisted items in the Availability section of item creation. These options determine how items are displayed and accessed in SchoolCash Online.



Steps

  1. In SchoolCash Catalog, create a new item or open an existing item.
  2. In the Availability section, choose whether the item will be Public or Unlisted.
  3. Save the item.


Outcome

The item’s availability is set correctly so purchasers can access it in SchoolCash Online based on whether it is public (visible on the Items page) or unlisted (available only by direct link).


Public item

If the item is to be made available to anyone, including individuals who do not have a child attending your school, designate it as a Public item. This allows purchasers to find the item on the district’s SchoolCash Online website under the Items section.

  • The school name appears in the school column next to the item column.
  • Best practice: Include the school name at the beginning of the item name and in the description. This helps purchasers distinguish between items when multiple schools offer similar items. With it included in the name and description, that will be there only way to identify which school they chose.

Attaching a public item to students is optional. If you attach the item to students, registered parents receive an email notification about the new item. The parent should purchase the item attached to their child, not from the Public Items page.


Tips for public items

  • Include the following information in the item description or option description:
    • If the purchased item is to be picked up by someone other than you, uncheck the checkbox beside Myself. This activates the Who are you purchasing for field.
    • Enter the individual’s name in the format LastName, FirstName to help ensure the correct individual receives the item. This direction will also help those distributing the item, if all entries are entered in this format.

Note: A unique public item Fee Link is available in SchoolCash Catalog in View Items. You can share this URL with a specific audience or use it to create a QR code.


Unlisted item

When an item is designated as Unlisted, a unique URL is generated, but the item does not display on the district’s public items page. This option is ideal for sharing with a specific audience, such as staff members, when staff is not included in the Student Information System (SIS) as a grade of staff.


To use an unlisted item, email the unique Fee Link to the target audience. For additional details, refer to Create an Unlisted Item for Staff Purchase.


Tips for unlisted items

  • Add the following information to the item or option description:
    • If the purchased item is to be picked up by someone other than you, uncheck the checkbox beside Myself. This activates the Who are you purchasing for field.
    • Enter the individual’s name in the format LastName, FirstName to help ensure the correct individual receives the item. This direction will also help those distributing the item, if all entries are entered in this format. 


Related