How do I create an Unlisted item for staff?


1. Create an Unlisted Public Item *Customized by District

Perfect for those items that could be available for your staff, but not listed on the District's SchoolCash Online Website! For example, create an unlisted item for staff spirit wear available to your staff.


  •  Customized by District
  •  Unlisted fees not to be displayed on District's School Cash Online website 
  •  Unlisted fees require a unique URL to link to a payment website

Example: Staff Spirit Wear - T-shirt

Step 1: In SchoolCash Catalog, click either Create a New Item tab or New Item button

Step 2: Begin at top of Create a New Item form and complete all required fields.(*).

A. Name: Enter Staff Spirit Wear - T-shirt

B. Description: Enter a [description of the New Item] 

Answer the 5 Ws of Who, What, Where, When and Why, i.e. Staff are able to purchase Spirit Wear T-shirts for our upcoming parent evening by MMM/DD.  Samples are in the staffroom.
A Picture may be added by selecting the camera.  This is optional.

C. Year: Defaults to current school year

D. Bank Account: Defaults to current bank account

E. Effective From: Start Date: [MM/DD/YYYY] End Date: [MM/DD/YYYY]

F. Send a Reminder Email: Not Required [if entered, MM/DD/YYYY]

G. Quantity Available: is set to Unlimited (this would mean the school wishes to sell as many as possible)

H. Limit Per Student: Default is 1; however, this would be changed to Unlimited to allow for numerous quantity purchases per staff member

I.  Availability Section:  Click Unlisted toggle to activate

A link to the SchoolCash Online website will be created where the purchase of the spirit wear can be made. NOTE: This link should be emailed to staff, so that payment can be made. Staff may register for an account or use the Guest Checkout option.

J. Add Category/Account NameClick and make a selection from Category/Account Name drop-down 

K. Amount: Enter [cost of item]

L. Add Options and Choices: Enter [Size Option and Choices]
It is suggested if the staff are not uploaded as a "grade", add this information to the description:

Uncheck the checkbox beside "Myself". This will activate the "who are you purchasing this for" field. 
Enter your last name, followed by your first name.
This will appear on the reports to help with distribution.

M. Extras Section:

Scheduled Payments:* Default None *Customized by District

Add Permission Form: No Permission Form required

N. Save Option: Select a Save to save new item, not attaching it to students 

or CancelClick Cancel button to cancel item or all recent edits

O. Preview: Select Preview button to preview the item as the staff member would view it