Overview
Use this chart as the authoritative reference for maximum character counts across common SchoolCash modules and fields, including the RE (Subject) line for checks and printing limits for statements and notices.
Before you begin Keep entries concise to avoid truncation and validation errors. If you combine many forms into one check, multiple RE (Subject) entries are concatenated. Keep each one brief so the combined subject stays within the limit.
Character limits
| Module | Field | Max characters |
|---|---|---|
| SCA | Check - Payable to | 100 |
| SCA | Check - RE (Subject) | 180 |
| SCA (printing) | Check stub text (supplier copy) | 270 |
| SCA (printing) | Check stub text (office copy) | 150 |
| SCA (printing) | Statement text | 300 |
| SCA (printing) | Debit notice text | 300 |
| SCA | Ledger description (composite) | 1000 |
| SCC/SCR | Comment | 500 |
| SCC | Item name | 150 |
| SCC | Item description | 4000 |
| SCC | Refund comment | 500 |
| Donations | Fund destination | 50 |
| Donations | Board donation message | No limit |
| SCC | Permission form | No limit |
| SCC | Option name | 50 |
| SCC | Option description | 500 |
| SCC | Choice name | 80 |
| SCO | Banner | No limit |
| SCO | "Who are you purchasing this for?" | 100 |
Notes and best practices
- RE (Subject) when combining forms - Each form's RE (Subject) is concatenated into the final check subject. Keep each subject short so the combined subject stays within 180 characters.
- Printing limits - The printing limits apply to the descriptive text that prints on the specified output (supplier stub, office stub, statement, and debit notice). Truncation is expected once the limit is reached.
- Ledger description - The 1000-character limit applies to the composite text saved in the ledger. Very large combinations may exceed this and require splitting into more than one check.