Notes


Transaction fees are backed out from the total price when variable cost items are added to the Point of Sale device. 

The Point of Sale Device Management module does not support districts on the Direct To School model.

Introduction

Variable cost items give your Point of Sale (POS) device added flexibility, allowing you to enter specific amounts directly at the time of purchase. This guide covers how to set up and manage variable cost items in SchoolCash POS. If you need instructions for setting up no-price items, please refer to the related Knowledge Base Article.

Table of Contents

Understanding Variable Cost Items

A variable cost item allows you to enter specific amounts at the time of purchase, making it ideal for products where prices can vary. For example, during a fundraiser, customers can donate any amount they choose, or at a bake sale, you can enter the price of each item directly without needing to create separate items for different products. This flexibility makes handling various pricing scenarios easy.

Creating Variable Cost Items and Adding them to the POS Device

To set up a variable cost item, follow these steps:

  1. From the SchoolCash main screen, go to Catalog from the accounting platform.

  2. Click on New Item and enter the required details, such as item name and category. Set the price to $0.00.

    Transaction fees will be backed out from the total price entered below: 

    Add New Item

  3. Define the Start Date and End Date for availability.

    Set Start and End Date

  4. For purchases made via SchoolCash Register (SCR), set the Limit per Student to 1.
    Note: If the item is only going to be added to the point-of-sale device, the limit per student can be greater than 1.

    Limit per Student

  5. Click Save to save the item. Once saved, highlight the item on the View Items page, and then select Add to Point of Sale Device (POS) to make it available on the POS device.

    Add to POS Device

Processing a Variable Cost Item on the POS Device

  1. Tap the item box for a variable cost item.

    Tap Item Box

  2. Enter an amount for the item and press the Checkmark button at the bottom to add the item to the cart.

    Transaction fees will be backed out from the total price entered below:

    Enter Amount

  3. Select Review Order.

    Review Order

  4. Add any more items the customer wishes to purchase, review the shopping cart, and select Pay to continue with the payment process.

    Select Pay

  5. The following screen appears after a successful transaction. Select Finished once the transaction is complete:

    Transaction Complete


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